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Notice of AGM.

June 20, 2025

 

CONTENTS 

Notice of AGM

Agenda

Draft Minutes AGM 2024

Directors’ Report

Financial Statements

Motions
 

NOTICE OF AGM 2025

 

This notice is to invite you to

ASIC’s 14th Annual General Meeting

10 AM* - 12 PM, Saturday July 5, 2025

at Hacienda Pascalito

2778 Vancouver Blvd at Brian’s Way, Savary Island.

 

* Please arrive 20 minutes early to sign in, so that the meeting may start on time. Thanks! 

 

Weather dependent, this meeting will be either indoors or out. You may wish to bring a hat and a chair, as there are a limited number of chairs. 

 

At the meeting, the Directors will review topics of the past year and year to come, as outlined in the Directors’ Report, and the Financial Statements. 

 

Confirmed guest speakers include Regional Director Jason Lennox, RCMP Staff Sergeant Lee Dyson, and Denise Smith representing Tla'amin.

 

Two Motions received by the June 5 deadline will be presented by the authors. Non-members may not vote. Those wishing to become members may sign up now or at the AGM before the meeting begins.

 

Come back later for the music. The AGM ends at noon, but there will be music in the evening, open to everyone. Tickets are available now, and are ASIC’s main source of funds. Adults $20, Children 12 and younger $10. Contact Joan at djvollans@gmail.com
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AGENDA      

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1. Introductions

2. Acknowledgement

3. Approval of the Agenda

4. Approval of the 2024 AGM Minutes

5. Directors’ Report

6. Guest speakers

7. Financial Statements

8. Motions received by deadline

9. Additional Remarks

10. Adjournment
 

DRAFT MINUTES AGM 2024

Click here to download Minutes PDF

 

DIRECTORS’ REPORT 2025

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ASIC is 907 members, at last count. This association’s strength is in its numbers and its property-owner membership. Persons on Savary land title and their spouses / common law partners are invited to be members. As we stride towards 1,000 members, ASIC represents the most significant representation of Savary Island resident interests. This is helpful when seeking a response from the regional district or provincial government on local issues.

 

ASIC’s board of 5 directors was acclaimed in November 2024. Four of the 9 seats remain empty. The 2024-2026 directors are Janine Reimer, President; Emer Dubois, Vice President; Joan Vollans, Secretary-Treasurer; Jennifer Yourk, and Bud Graham.

 

Jennifer is the sole director representing Savary’s Area B—between Phyllis Road and Maclean Road. Bud is the sole director representing Savary’s Area C—west of Maclean Road. Janine, Emer, and Joan represent Area A—east of Phyllis Road. Bud chairs the Roads Committee that includes Steve Lackey, Doug Smith, and Anne Troyer. Emer maintains the website and traffic data. We are fortunate to have the continued participation of Wayne Goodridge, previously ASIC’s president, now serving in the Finance Subcommittee with Joan, and providing Communications and Membership services. He and Joan have been keeping this association afloat with fundraising projects and Grants-in-Aid.

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A Call for Directors was published in the ASIC newsletter in January to try to fill the 4 empty seats in Areas B and C, with the goal being a more balanced representation across the island. The Call received no expressions of interest, so we will remain only 5 until the 2026 Election of Directors.

 

The 2026 Election of Directors will be completed by the summer AGM instead of its traditional November schedule. Ballots will be provided online as previous. We encourage all members to consider running to be a Director. It is a volunteer position, with about 10 meetings a year to discuss Savary concerns and propose solutions that members can review in ASIC’s newsletter, website, and AGM.

 

Traffic counter data. With generous and immediate support from the community, the traffic counter was purchased and put to use on April 2. We now have 2 months of traffic data which has already been presented to the Ministry of Transportation and Transit (MoTT). Traffic data will be collected for the next year, and longer, as we continue to ask MoTT for an increase in road maintenance.

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Roads committee met with MoTT on June 4. The Zoom meeting included a review of the shortcomings of Savary road maintenance, and a request for an increase in maintenance so we never again see the poor conditions of this past fall/winter/spring. The committee's biggest ask was for winter maintenance, and that it should be up to the SIVFD to decide  when the roads need to be made safe for response to fire and medical 9-1-1 calls.

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Gravel show. With a team effort of the Roads Committee, vocal residents, drivers, SIVFD, and MoTT, Savary Island got a gravel application in March, although only on the eastern portion of the main road from the barge site to Duck Bay. That portion is still holding up after several months and a few heavy rains. Only the worst parts of the road west of Duck Bay to the propane depot received remaining gravel. The roads were graded all the way to the west boat launch, but without gravel, many areas were left in a muddy condition. ASIC has received correspondence about the resulting mud and remaining potholes. The Roads Committee is working on a proposal for more gravel, and better grader crowning and shaping of the road surface to get water off the roads. In Savary Shores there are existing ditches but the majority of them are blocked by roadside berms, built up over decades by graders pushing debris, dirt and gravel off to the sides. So water sits on the road and causes pot-holes and pools.

 

Dust control. ASIC’s Roads Committees have for years been pursuing a solution to the health hazard of dust on Vancouver Blvd. In the driest days of summer, residents have been known to wear respiratory masks to work in their yards. This year, the Roads Committee met with the Ministry of Environment to ask if they could bring their Air Quality Monitoring Equipment to Savary Island to quantify the dust levels and the dust particulate size. These are key to evaluating the health risks. Unfortunately, the Ministry equipment is already committed for 2025 and in any case has high power demands that may not be usable in off-grid locations. The dust issue was discussed at the June 4 meeting with MoTT, and in the week of June 16, dust control was applied along the main road. We will keep bringing up this important issue with MoTT.

 

SIVFD request for additional policing. On May 23, Fire Chief Chris Philpott met with RCMP Staff Sergeant Lee Dyson at the Powell River detachment to request police presence on future May long weekends. The request was a followup to incidents of May 17-19 involving 2 stolen vehicles, and a large unattended fire close to fuels—driftwood, beach logs, and other flammable debris. It was also the May long weekend of 2 years ago when a group built a fire directly under the timbers of the wharf approach, and abandoned it. ASIC supports the Chief’s initiative to keep Savary Island from becoming a May long weekend destination for lawless and dangerous activities.

 

Official Community Plan scheduled for the fall. ASIC directors have been watching and discussing the development of the new OCP that was set in motion last August and is due to wrap up this year. We are not in a position to help write the document, but can provide feedback to the qRD regarding community concerns. The prospect of restrictive property development regulations has been a dominating objection from the community. In response, the qRD’s updated FAQ states that they will be “exploring non-regulatory solutions to addressing the physical limitations on Savary Island.” However, it is unclear whether property owners will be “required to have geotechnical analyses performed on their lots,” as the FAQ states that “no decisions have been made by the qRD at the present time.”

 

FINANCIAL STATEMENTS

Click here to download Financials PDF

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MOTIONS

Received by deadline June 5.

 

At the AGM, each Motion must be read aloud by its author.

Motion from ASIC members Peter Armstrong and Liz Webster

Motion from the ASIC Board

 

 

(1)  Motion from ASIC members Peter Armstrong and Liz Webster

Rationale for the Motion is to investigate the viability and capabilities of fire detection technology to understand if it is appropriate for Savary Island. And if it is a viable technology, then propose how to operate and pay for the equipment.

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WHEREAS Savary Island has massive number of trees, over 800 homes/structures and limited firefighting resources, with all citizens, forests and buildings being at risk from fires from natural or human causes, our community needs to investigate if new fire detecting technologies provide any additional protection worth the expense.

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BE IT RESOLVED THAT ASIC in conjunction with the SIVFD, the regional district and residents establish a citizens committee of up to five people, to investigate what new technologies exist and if any are appropriate to increase the safety against fires on our island, and

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Specifically, the citizen committee will report out through ASIC on their findings. The findings should include, but not limited to,

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• What technologies exist, their operating experience and capabilities,

• Are any fire detection technologies appropriate for Savary Island,

• The thoughts of the SIVFD, ASIC, the regional district and any other organization that may provide advice, oversight, possible approval and possible source of funding,

• Establish the projected capital costs and ongoing operating, maintenance costs of such technologies,

• Recommendations as to how to fund the fire detection system, capital costs, operating costs and possible future upgrades.

• And any other issues, concerns or opportunities related to the fire detection system.

• This citizen committee while researching all aspects of the technologies will only make its finding known so that the appropriate authority can determine next steps.

 

The citizen committee should be all volunteer, with individuals that have the time, commitment to work on this project, represent the broader community, with special focus on firefighting needs, skills to evaluate the technology and experience on fund raising.

 

The committee should report out to the ASIC community within 45 days of this motion passing.
 

 

(2)  Motion from the ASIC Board

Rationale for this Motion is that each of the 5 current ASIC board members cannot commit the time required to fulfill the preceding Motion. Therefore, if the Motion from Peter Armstrong and Liz Webster is passed by majority vote, then ASIC will present this motion:

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WHEREAS emerging fire detection technologies may offer additional protection that could be beneficial to the community;

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Be it resolved THAT

(a)  ASIC endorse the formation of a community-led Fire Detection Technology Review Committee, independent of ASIC’s board of directors, to investigate new fire detection technologies, assess their applicability and cost-effectiveness for enhancing fire safety on Savary Island. In keeping with ASIC Constitution, the board will assist such a committee in presenting to the qathet Regional District the committee’s findings, if the community is in favour of the technology on Savary Island; and

 

(b)  the ASIC board of directors shall not bear responsibility for conducting research or dedicating volunteer time to this initiative, beyond facilitating communication between the committee, qRD and the broader community.

Your ASIC Directors,
Bud, Joan, Jennifer, Janine, and Emer

Please send comments or questions to asic@asicsavary.com